Facilities Coordinator

JLL - Chicago, IL

Position Summary:

Job Summary
Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
Area of Responsibility
 

• Administrative Function         
  • Assist Facility Management Team with tactical planning for the team’s goals and objectives
  • Provide facility specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate special events in support of client or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
• Communication and Relationship Coordination
  • Provide general overall facility management services including continuous monitoring of office/facility
  • Act as an interface with client, visitors and guests
  • Ensure appropriate follow up with customers
  • Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Compliance
  • Properly an effectively administer and maintain all security systems
  • Assist with budgetary requests, analysis and reporting
  • Assist with researching, analyzing and reporting budget variances
• Other
  • Any and all other duties and tasks assigned.

 
Knowledge, Skills & Abilities
 

• Education/training   
  • Associates degree in facilities management, building business or other related field
    • Bachelor’s degree preferred
• Years of relevant experience
  • 2+ years’ experience with Facility or Property Administration
• Skills and knowledge
  • Superior customer service skills and orientation
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Proficient in MS Office, and possess strong written, verbal and people skills
  • Strong organizational skills and collaborative style
• Other abilities
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

 
 #LI
 

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Posted: 30+ days ago

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