Brokerage Coordinator
JLL - Chicago, IL
Position Summary:
SUMMARY
Provides support to a Brokerage team. This role provides marketing and administrative support under the direct supervision of a combined team. The Brokerage Coordinator will work in a fast-paced, team-oriented environment.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE
- Coordinator and attend meetings – record, type, and distribute minutes as needed
- Create and maintain filing system and efficient information retrieval system
- Maintain commissions in Dealio
- Act as gatekeeper for brokers as it pertains to phone calls and emails
- Heavy calendaring, expense reporting and coordinating travel
- Assist with the onboarding of new employees
- Lease documentation coordination for portfolios
- Updating and maintaining client relationship management system, including SharePoint and One View
- Reviewing lease documents and writing lease summaries/abstracts
- Produce timely and accurate word-processed documents (e.g., reports, memos, proposals, charts, agreements, PowerPoint presentations)
MARKETING
- Prepare and distribute marketing materials/packages.
- Have direct contact with some of the brokers representing prospects and will request updates from them
- Support the team in utilizing Outlook, CRM / Sales Lite and other, data entry and maintenance for the purposes of direct marketing and client relationship development.
- Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.
- Coordinate/manage mailings- partner with marketing department and/or external vendor as needed.
- Create mass email campaigns via Exact Target, CRM, etc.
- Manage process of distribution, list updates and activity reporting.
- Active liaison with marketing department (ex: planning client events)
- Produce status reports, as needed.
- Assist team with preparing and updating client-specific reports.
- Contact internal and external resources for information.
- Assist and participate as needed for industry functions or client events.
- Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.
- Track lender information and send e-mail blasts out
EDUCATION AND EXPERIENCE
- Bachelor’s degree or commensurate experience
- 5+ years in marketing and/or administrative support role, such as Assistant or Sr. Brokerage Assistant experience with a Real Estate firm
- Experience in fast paced environment, preferred
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of appropriate software (e.g. InDesign, PowerPoint)
- Planning and Organizing
- Customer Service
- Learning-on-the-fly
- Time Management
- Written/Oral Communications
- Attention to detail
- Discretion and professionalism when dealing with confidential and/or private information
- Multi-tasking
Posted: 30+ days ago
