Facilities Coordinator
JLL - Deer Park, IL
Position Summary:
OVERVIEW
This position is responsible for facilities coordination in our Chicago, IL location – including, but not limited to: managing local work order completion, providing facilities/office services and supporting reception as needed. The ideal candidate will efficiently coordinate third party vendors and with the local client colleagues.
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ESSENTIAL FUNCTIONS
- Submit and oversee work orders to completion; follow-up with vendor and client
- Third party invoice validation as it relates to local requested work
- On a daily basis perform mail room and light reception duties as assigned.
- Stock and service break room and copy center/s as needed
- Report service issues with office equipment (copiers, scanners, MFP devices)
- Order and stock offices supplies
- Managing conference rooms (schedules, catering, A/V)
- Serve as liaison with building management
- Communicate/escalate with appropriate parties (FM, local client, vendors, MES, etc.) as needed
- Ensure all site management and operations are in compliance with company and client standards
- Cultivate and maintain a positive working relationship with client representatives (JLL or external) and service providers.
- Recommend continuous quality improvement practices
- Contract administration and associated reporting
- Manage third party COIs and local landlord related issues
- Coordinate and provide overall performance reporting
- Coordinate access into necessary applications as needed.
EXPERIENCE
- 1 – 3 years of experience in a professional, fast paced environment.
KNOWLEDGE, SKILLS, AND ABILITIES
- Proficiency with Microsoft Office Suite including, Outlook, Word, PowerPoint & Excel
- Strong organizational and analytical skills; problem solving ability
- Self-starter and successful team player
- Proven record of excellent internal and external customer service
- Communicate professionally in a clear and concise manner (verbal and written)
- Demonstrate highest professional standards of behavior and follow the JLL Code of Ethics policy.
HOURS
- Flexibility with working hours, as needed
Posted: 30+ days ago
