Executive Assistant
JLL - Chicago, IL
Position Summary:
JLL Americas is currently seeking an Executive Assistant in our Chicago Headquarters.
Accountabilities:
Perform administrative and office support functions/activities for multiple senior executives including:
- Manage calendars and discern appropriate action when conflicts occur; at times this may require coordinating with external clients
- Plan business meetings both on and off-site – ensure room is arranged, type agenda, handle logistics such as meals or audio visual
- Coordinate travel arrangements in a thorough and proactive manner, monitoring schedule changes and travel disruptions
- Process expense reports in a timely manner and in accordance with firm policy
- Approve expenses which adhere to the policy and use judgment on when to escalate questionable items
- Prepare and update weekly meeting reports, this can include follow up items from previous meetings
- Process invoices both nationally and globally
- Establish and maintain record keeping and filing systems; classify, sort and file correspondence, records and other documents.
- Cover for other EAs as needed
Attributes:
- High level of professionalism
- Problem Solver
- Integrity as a team player
- Ability to work for and communicate in various forms with multiple level managers, supervisors, external clients and vendors with minimal daily supervision.
- Display curiosity and interest in understanding our business
- Be respected as a key resource and contributor
- Have flexibility to work outside of normal business hours when required.
- Communication skills in order to gather and summarize data for reports and to find solutions to various administrative issues.
- Discretion and professionalism when given to access confidential and/or private information.
- Highly motivated; with a capacity to multi-task in a fast-paced environment
- Strong organizational and communication skills with proven attention to detail
- Ability to complete projects on time
Required Qualifications & Experience:
- Minimum 5 years of corporate administrative experience and/or similar experiences
- Demonstrate advanced proficiency in current Microsoft Office Suite applications (Word, Excel, PowerPoint and Outlook) with the capability to master company specific software and databases.
- Be willing to work overtime when needed
Posted: 30+ days ago
